Minutes of meeting of Executive Committee of Sikkim State Civil Service Officers’ Association held on 15.10.2025
A meeting of the Executive Committee of SSCSOA was held on 15.10.2025 in the Conference Hall of Department of Personnel, Tashiling and was chaired by Shri Dushyant Pariyar, President-SSCSOA. The meeting was also attended by Shri Manoj Rai(Vice President) , Smt Thinley Pema Chankapa (General Secretary), Shri Himmat Rai (Joint Secretary-I) and Smt. Asha Subba (Treasurer).
The agenda of the meeting was as under :
After detailed discussions and deliberations, the Committee finalised the following:
1. Providing assistance to Rhenock Rungdung Primary School under School Adoption for Development Programme of SSCSOA : In the 1st Lot it was decided to provide the following items for use in the kitchen of School.
2. Grievances of SCS Officers: The Executive members took the serious note on the grievances shared by the SCS officers at various levels and appreciated the way the problems at lower levels are proactively shared by the SCS members. It was decided to request the Group Coordinators to submit the grievances of each of their groups for discussion and to decide on road map of actions on the grievances. The grievances received as of now will also be presented and discussed in the meeting in the presence of Group Coordinators.
3. Meeting of Group Coordinators : The 1st meeting with the Group Coordinators in person shall be held on 28th October,2025 to discuss on the various issues faced by the Association and members. The time and venue of the same will be confirmed. The Group Coordinators shall submit the grievances and issues of their group.
4. Review on the status of collection of Annual Membership Fee from members : The collection of the annual membership fee from the SCS members remains a top priority as the membership fees solely sustain activities and welfare programs of the Association. The meeting deliberated as how to encourage the members to pay their dues on time, add value to their contributions while ensuring judicious utilization of fund and transparency in its management. It was also decided to maintain a transparent member database, publish the list of active (paid) members every month or periodically. It was decided to reach out to the members who have not paid their annual membership fees for 2025 and complete the collections within a time frame.
5. Review on the date of Annual General Meeting for 2025 : The date of Annual General Meeting for 2025 shall be reviewed in the meeting with the Group Coordinators scheduled to be held on 28.10.2025.
6. Development of web portal and data management system : The Executive Committee on the behalf of the SSCSOA has decided to develop a web portal which will have details of SCS members like present posting, date of birth and date of retirement, status of membership fee payments and so on. It will also display past, present and upcoming activities – reports of SSCSOA and links to other government portals. It will work as a ready reckoner to data management system of SCS officers. It will have a Grievances Section and Suggestion Box where SCS officers can post their grievances, cases of harassment and suggestions. It will have facility of online-blogging by members.
The Executive members shall approach the IT Department, GoS for the development of the portal and seek the service of private web designers if necessary.
Date : 2025-10-15 - 10.00 AM
Location : Conference Hall of Department of Personnel
Address : Tashiling Secretariat, Gangtok Gangtok, Sikkim